The Clock In/Out System Options in the CAKE POS help manage employee work hours with automated features that streamline timekeeping. This guide explains how to configure settings like auto clock-out and employee closing receipts to maintain accurate time tracking and reduce manual intervention.

Table of Contents

1. Accessing Clock In/Out Settings
2. Clock In/Out Settings Overview
   • Auto Clock Out (Elapsed)
   • Auto Clock Out (Time of Day)
   • Print Employee Closing Receipt
3. Best Practices
4. Quick Summary Table

Accessing Clock In/Out Settings

To access the Clock In/Out System Options, follow these simple steps on your POS system:

1. Go to the Main Menu.
2. Select Settings.
3. Navigate to System Options.
4. Click on the Clock In/Out tab.

Once you’re on the Clock In/Out tab, you’ll have access to a variety of settings to customize your workflow.

Clock In/Out Settings Overview

1. Auto Clock Out (Elapsed)

• What It Does:

  • Automatically clocks out employees after a set amount of time has passed since they clocked in.

• How to Configure:

  • Specify the maximum number of hours and minutes an employee can remain clocked in (e.g., 23 hrs and 59 mins).

• Benefits:

  • Prevents users from staying clocked in indefinitely due to forgetfulness.

  • Supports accurate labor tracking for payroll and reporting.

2. Auto Clock Out (Time of Day)

• What It Does:

  • Automatically clocks out all users at a specific time each day (e.g., 3:00 AM).

• How to Configure:

  • Set a daily clock-out time in the AM or PM format.

• Benefits:

  • Useful for 24/7 operations or businesses with late-night shifts.

  • Ensures end-of-day data is accurate for reports and labor logs.

3. Print Employee Closing Receipt

• What It Does:

  • Automatically prints a receipt summarizing the employee's shift details upon clocking out.

• Benefits:

  • Provides staff with a clear record of their hours worked.

  • Helps managers and employees verify shift activity in real time.

Best Practices

1. Set a Reasonable Elapsed Time Limit:

   • Prevent overages by configuring a daily cap that aligns with your typical shift lengths.

2. Use Time of Day Auto Clock Out as a Safety Net:

   • Even if employees forget to clock out, the system handles it automatically.

3. Enable Receipt Printing for Accountability:

   • Give employees physical proof of their shift to reduce disputes and improve communication.

4. Review Weekly:

   • Regularly check the effectiveness of these settings and adjust based on employee behavior and business hours.

Quick Summary Table

Properly configuring the Clock In/Out System Options helps your business stay on top of labor tracking while minimizing human error. Always remember to click Save Changes after making any updates. For further help, contact CAKE support via phone at (352)722-2253.

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